Privacy Notice for York Against Cancer

1. Introduction

York Against Cancer is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, and protect your personal data in compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

2. Who We Are

York Against Cancer is a registered charity, Charity number 1130835. Our registered office is located at York Community Stadium, Kathryn Avenue, Huntington, York, YO32 9AF.  For the purposes of data protection law, we are the data controller.

3. Information We Collect

We may collect and process the following types of personal data:

• Contact Information: Name, address, email address, and phone number.
• Financial Information: Bank details, credit/debit card information, and donation history.
• Health Information: Health data relevant to the services we provide (with explicit consent).
• Volunteer Information: Information provided by volunteers including DBS checks and references.
• Website Usage Information: IP address, browser type, and information about how you use our website.

4. How We Use Your Information

We use your personal data for the following purposes:

• To provide and improve our services.
• To process donations and manage fundraising activities.
• To communicate with you, including responding to inquiries and sending updates.
• To manage volunteer applications and participation.
• To comply with legal obligations and protect our legal rights.

As a fundraising organisation, we undertake in-house research and from time to time engage specialist agencies such as Prospecting for Gold to gather information about you from publicly available sources, for example, Companies House, the Electoral Register, company websites, ‘rich lists’, social networks such as LinkedIn, political and property registers and news archives.

We may also carry out wealth screening to fast track the research using our trusted third party partners. You will always have the right to opt out of this processing. We may also carry out research using publicly available information to identify individuals who may have an affinity to our cause but with whom we are not already in touch. This may include people connected to our current major supporters, trustees or other lead volunteers. We also use publicly available sources to carry out due diligence on donors in line with the charity’s Gift Acceptance Policy and to meet money laundering regulations.

This research helps us to understand more about you as an individual so we can focus conversations we have with you about fundraising and volunteering in the most effective way, and ensure that we provide you with an experience as a donor or potential donor which is appropriate for you. We shall be relying on legitimate interest to conduct this research.

If you would prefer us not to use your data in this way, please email us at office@yorkagainstcancer.org.uk or call us on 01904 764466.

5. Legal Basis for Processing

We rely on the following legal bases for processing your personal data:

• Consent: Where you have given explicit consent to process your information.
• Legal Obligation: Where processing is necessary to comply with a legal obligation.
• Legitimate Interests: Where processing is necessary for our legitimate interests or those of a third party, provided your interests and fundamental rights do not override those interests.

6. Data Sharing and Disclosure

We do not sell your personal data to third parties. We may share your information with:

• Service Providers: Companies that provide services on our behalf, such as payment processing and IT support.
• Legal and Regulatory Authorities: When required by law or to protect our legal rights.
• Partner Organisations: With your consent, we may share information with partner organisations to support our charitable activities.

7. Data Security

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction.

8. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

9. Your Rights

Under data protection law, you have the following rights:

• Access: Request access to your personal data.
• Rectification: Request correction of inaccurate or incomplete data.
• Erasure: Request deletion of your personal data.
• Restriction: Request restriction of processing your personal data.
• Portability: Request transfer of your personal data to another party.
• Objection: Object to the processing of your personal data where we are relying on legitimate interests.

To exercise any of these rights, please contact us at office@yorkagainstcancer.org.uk or 01904 764466.

10. Changes to This Privacy Notice

We may update this Privacy Notice from time to time. Please check back frequently to see any updates or changes.

11. Contact Us

If you have any questions or concerns about this Privacy Notice or our data practices, please contact us at:

Email: Office@yorkagainstcancer.org.uk

Phone:                01904 764466

Address:           York Community Stadium, Kathryn Avenue, Huntington, York, YO32 9AF.